Private birthday at sea — how to plan it properly

One evening, one crescendo, no queue at the door.

A private birthday is the easiest premium celebration to get right and the easiest to overspend on. The decision that matters is not the venue — it is whether the night moves (boat, anchorage, shore dinner) or stays in one place. Everything else follows from that.

Moving or fixed

A moving night needs tender rotations, a weather window and a stricter timetable. A fixed venue buys you calm and usually costs less per guest. Below roughly forty guests, a single vessel is comfortable; above that, a shore venue with a sunset boat segment normally works better.

When to book

For July and August on the Mediterranean, the vessels and the good chefs are taken four to six months ahead. Shoulder season (late May, late September) is usually available at eight to ten weeks and costs noticeably less.

Where the money actually goes

Charter or venue, food and drink, and production (light, sound, florals) are the three large blocks. Fuel, crew gratuity, berth and overtime are the four that surprise people. Ask for all seven in writing before you pay a deposit.

Ask these before you pay a deposit

  • Is fuel included, or billed on consumption after the charter?
  • What is the overtime rate per hour after the agreed end time?
  • Is crew gratuity expected, and at what percentage?
  • What happens to the deposit if the weather forces a change of plan?
  • Is there a minimum spend on food and beverage, and what counts towards it?

Shores that suit this occasion

Let Velvet plan this one

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